Representatives Position Description

Position description for NWYM Representatives (written collaboratively by representatives at their mid-year meeting 2010)

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“Representatives are chosen to capably represent their local meetings, but dedicated to joining a single yearly meeting body seeking the Holy Spirit’s guidance as to God’s ministry for that total body.”   (A.J. Ellis)

The job of a Representative in Northwest Yearly Meeting is vitally important for communication, discernment, and connectedness. This is work to be done with both joy and seriousness, as it involves nothing less than a close attention to Christ’s leading of his people.


NWYM Representatives will: 

Promote effective two-way communication between the local church and the Yearly Meeting by… 

  • actively informing congregational members about Yearly Meeting events, programs, and priorities
  • making effective use of available communication opportunities, such as bulletins, newsletters, monthly meetings, bulletin board, and committee meetings
  • reminding church members of Yearly Meeting media, such as “Connection”, “GO”, and the YM website
  • understanding the ministries, priorities, and concerns of the local church
  • communicating these matters to other churches and to the Yearly Meeting as appropriate
  • understanding the upcoming items of Yearly Meeting business in order to seek the discernment of the local church
  • working with the clerk of the local church to provide adequate opportunities to consider upcoming Yearly Meeting business
  • understanding the organization of the Yearly Meeting in order to direct questions and concerns
  • supporting the local church in its discernment about Yearly Meeting issues

Participate in discerning God’s voice in our Yearly Meeting by… 

  • attending meetings for worship and business (aka “business meetings”)
  • praying for our Yearly Meeting business before, during and after business meetings
  • studying advance information on matters of Yearly Meeting business
  • joining in the work of corporately discerning God’s will in our decision-making
  • carrying faithfully the views and concerns of their local churches…
  • …but holding these views lightly, with hearts and minds open to God’s leading in the decision
  • taking advantage of opportunities for training in personal and group discernment

Assist actively in the Yearly Meeting nominating process by… 

  • learning about Yearly Meeting boards and offices, and sharing that information with the local church (see
  • becoming aware of vacancies in boards and offices
  • understanding the gifts and passions of local church members, consulting as appropriate with the church nominating committee, elders, and pastors
  • understanding the Yearly Meeting nominating process
  • nominating members, encouraging self-nomination, or referring suggestions to the Area member of the YM Nominating Committee
  • maintaining communication with the Area member of the Nominating Committee.

Support the cohesiveness and vitality of Areas by… 

  • maintaining frequent contact with the other Area representatives and the Area clerk
  • staying aware of future Area events
  • attending and encouraging other church members to attend Area events
  • sharing concerns that will be discussed at Area gatherings with the local church in advance of the meeting


Support the spiritual robustness of Friends in NWYM by… 

  • Praying for the Yearly Meeting, its ministries and its leaders
  • Waiting upon God for His leading for our Yearly Meeting
  • Supporting the aims of the Yearly Meeting vision statement
  • Working to build loving and supportive relationships among individuals, churches, regions and generations